Maintenance Copilot
Gets workorders to Ready to Schedule, prepared right the first time. And keeps track of them after scheduling, so nothing stays in the wrong status.
WHAT IT IS
The information comes to the planner. Not the other way around.
Has the quotation come back yet? Has the material arrived? Is that workorder still In Execution while the work was done last week?
A planner checks these things all day. Each check means another search through SAP. The ones that slip turn into delays a few weeks later. Not because the planner is careless. Because nothing brings the question back.
Maintenance Copilot does those checks. It compares workorders, notifications, purchase requisitions and orders, goods receipts and labour confirmations with how your maintenance process should run. When something does not fit, the planner gets a direct question in the context of the workorder, with a few practical answers to choose from.
The goal is every workorder at Ready to Schedule, prepared right the first time. After scheduling, the Copilot keeps watching. Work that did not run, or ran but was never closed, comes back to the planner.
HOW IT WORKS
Four steps, set up for your site.
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Check the workorder against the process
The Copilot reads the relevant ERP data and checks it against the process rules agreed for your site. The checks come from years of maintenance practice and data analysis, not from a generic template.
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Ask the next question
A quotation was requested two days ago and has not come back. Material is in the warehouse, but the workorder still says waiting for material. A scheduled job passed its finish date and nothing changed. Each one becomes a question to the responsible planner.
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Answer in place
The planner picks the answer from the alert. Confirmed status changes go straight back to the ERP. A reminder to the vendor can be drafted from the same screen. Alerts can be snoozed or dismissed, and that decision is recorded.
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Record the reason once
The wrong material arrived. The planner needs the right part first, not a report. The reason is recorded in one click: outdated drawing, wrong BOM, vendor error. The correction goes to whoever owns it, such as the asset owner or document control. When the same cause keeps coming back, supervisors and managers can see it.
WHAT YOU SEE
Six things the planner works with every day.
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The process, with open alerts per phase
From New to Financially Complete. You see where workorders are waiting, and why.
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Waiting for material
Late deliveries, quotations that have not come back, and material that has arrived while the workorder still waits for it.
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A question, not a notification
Each alert asks something specific, with a few answers. Move to Ready to Schedule, or back to In Planning. Received material alone does not make a workorder ready.
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Before the start date
Scheduled work where isolation or scaffolding is still open a few days before the job is due to start.
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After execution
Workorders still In Execution after the planned period, or where the notes say done and the status does not. Set Mechanical Complete, or send it back to planning with the reason.
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Three levels of importance
Work-blocking, medium and housekeeping. Separate from the workorder's own priority or safety criticality.
HOW YOU START
Customised implementation.
- A conversation about your process, your ERP and where workorders get stuck today.
- We agree the first checks and thresholds with your planners. A quotation follow-up after two days, or after a week. Your site decides.
- After go-live, the checks are reviewed with your planners and adjusted where needed.
PRACTICAL
Pricing model, data, and setup time.
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Pricing
From €18,000 / year
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Data source
ERP integration (read/write)
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Setup time
Scoped during initial conversation
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Audience
Maintenance planners, supervisors, maintenance managers